Policies

ASCE Policies

• ADA compliance

  The Pennsylvania Convention Center is ADA-compliant and meets all regulations. If you require special assistance at the conference, please submit a written description of your requirements with your registration form or email [email protected]. While ASCE will make every effort to meet the needs of the disabled, accommodations cannot be guaranteed without notification by the deadline.

• Assumption of risk and hold harmless

  All ASCE events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and wellbeing, including, and without limitation, determining their level of fitness to take part in any such event or activity. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation. Attendees agree to release and hold harmless ASCE and its affiliates, employees, officers, directors, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses, of any kind which arise out of or result from attendance at and participation in the conference.

• Attire

  While we want you to be as comfortable as possible, ASCE 2027 is best suited for professional or business casual attire (i.e., business suits/dresses, neckties, or slacks and matching sets) so that you are readily able to network and make those valuable connections. Meeting room temperatures will vary, so wear layered clothing to ensure your personal comfort. We also recommend attendees wear comfortable shoes. Please note that certain events may have specific details on attire, and you should refer to the event for more information.

• Code of conduct

  At all ASCE events, we are committed to:

  • Incorporating the highest standards of professional integrity, dignity, fairness, justice, and respect for everyone, regardless of identity.
  • Ensuring a safe, affirming, and inclusive space for our event participants, staff, volunteers, and all other stakeholders.
  • Ensuring that all participants treat each other with respect, dignity, and consideration to create a collegial and safe professional environment where harassment and discrimination is NEVER tolerated at events, or on social media or other online platforms.

  Harassment includes (but is not limited to) comments using demeaning, derogatory or discriminatory language; comments intended to cause offense or harm to others' or deliberate intimidation, stalking, following, or harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome attention.

  Respectful interactions among participants means interacting in an appropriate and professional manner that includes communication via email and online platforms associated with the event and social media.

  We expect all participants to follow this Code of Conduct at all ASCE meetings, events, and activities, including the event venue, any external venue affiliated with ASCE and/or ASCE social events.

• Distribution of literature or promotional information

  Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.

• Exhibit set-up & breakdown

  Non-exhibitor attendees are prohibited on the exhibit hall floor during set-up and breakdown.

  ASCE2027 exhibit set-up hours will be:

  • Monday, March 1, 2027 | 8 a.m. - 2 p.m.
  • Tuesday, March 2, 2027 | 8 a.m. - 2 p.m.

• Information collected by ASCE

  ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our privacy policy.

• Meeting room overcrowding

  ASCE will make every effort to schedule popular events in rooms large enough to accommodate anticipated attendance. Because many events are extremely popular, it is wise to select alternative events as you plan your conference schedule. ASCE and the host facilities are REQUIRED to follow local fire regulations and may ask participants in rooms at capacity to choose another event.